Bylaws

ARTICLE I – NAME

Section 1: Name.

The name of the organization shall be Young Entrepreneurs Society RGV, Inc. This shall be the name in which all business and activities of the constituted body will be conducted.

Section 2: Abbreviation.

YES RGV is the official acronym of the Young Entrepreneurs Society RGV.

Section 3: Non-Profit Organization.

The Internal Revenue Service has officially recognized YES RGV, Inc. as a non-profit organization, exempt from Federal income tax under section 501(c)(4) of the Internal Revenue Code.

Section 4: Limitation.

YES RGV shall be a non-partisan organization, but may take a stand on issues that affect the membership, as approved by the Board of Directors.

ARTICLE II – PURPOSE

Section 1: Mission.

The Young Entrepreneurs Society RGV is an organization composed of local entrepreneurs who work together to make networking connections, provide business advise and assist each other in growing their business. Age is not a factor.

Section 2: Activities.

YES RGV shall develop and implement professional, cultural, educational, and community activities as a means of achieving its mission.

ARTICLE III – MEMBERSHIP

Section 1: Membership.

Membership shall be granted upon payment of membership dues, completion of a membership application, and approval by chapter Board of Directors. Memberships are valid through December 31 of paid year. Membership dues shall be prorated for the remaining months of the year. in the event that a member joins in either September, October, November, or December, the member will pay his membership for those months, as well as his membership for the following year.

Section 2: Types.

There are two types of memberships: Individual, and Business. Dues for Individuals are $150. Dues for a Business are $400.

Section 3: Benefits.

Individual membership benefits: Individuals who procure a membership shall declare their profession in their membership application. Once approved by a member of the board, the individual has locked all rights to his profession and no one else shall be allowed to promote in the same profession. An individual may change his profession free of charge, but must re-submit a membership application and have it approved by a board member. The Individual member is the only person allowed to promote his profession, unless otherwise authorized by a board member.

Business membership benefits: A business which procure a membership shall declare their profession in their membership application. Once approved by a member of the board, the business has locked all rights to his profession and no one else shall be allowed to promote in the same profession. A business may change its profession free of charge, but must re-submit a membership application and have it approved by a board member. The business is allowed to send anyone at their discretion to represent them without prior notice or approval of board members. The people who represent a business must represent the business profession first, and may also represent other professions so long as that profession is not held by another member.

Section 4: Discounts.

Membership dues may be discounted to individuals or business’ in exchange for services rendered, memberships to other organizations, or benefits for YES RGV, as long as the value of the exchange is of equal value or more than the YES RGV membership given. Any such discounts must be approved by two board members, at least one of which shall be an executive board member.

ARTICLE IV – CHAPTER BOARD OF DIRECTORS

Section 1: Role.

The Board of Directors shall be responsible for the overall governance and direction of the local Chapter.

Section 2: Composition.

The Board of Directors shall be comprised of Officers, Committee Chairs, and elected Board Members.

Section 3: Executive Board.

The Executive Board shall consist solely of the President, Treasurer, and Secretary.

Section 4: Election Procedures.

At the second meeting in January’s member meeting, an Election Committee Chair shall be appointed to oversee and facilitate the election process of Executive Board Members. This election shall be held at the first members meeting in February. Voting shall be done by secret ballot.

Election Committee Chair.

An Election Committee Chair shall be appointed by the President and approved by a simple majority of the Executive Board of Directors. The Election Committee Chair shall not be a candidate for Executive Board or a candidate for Committee Chair. The Election Chair shall be responsible for making the election fair for all candidates participating; shall notify all members of the Chapter of the upcoming election at least thirty (14) days prior to the election; shall hold elections by secret ballot. The Election Chair shall not vote unless there is a tie.

Candidates.

Any member in good standing at least thirty (30) days prior to the election can be a candidate for any Executive Board Office. Candidates may only run for one position.

Officers.

All candidates must accept their nomination either verbally or in writing, text, or email, prior to their election. Any member in good standing shall vote for Officers. Each member may cast one vote and must be present to vote. The candidate receiving a simple majority of the votes for a particular Office shall fulfill the duties set forth for that Office beginning March 1st of the election year. In the event that members do not show up to vote, Officers may be elected by simple majority of the Executive Board.

Committee Chairs.

All candidates must accept their nomination either verbally or in writing, text, or email, prior to their election. Committee Chairs for all Standing Committees shall be voted by the membership. All members may cast one vote and must be present to vote. The candidate receiving a simple majority of the votes for a particular Committee Chairmanship shall fulfill the duties set forth for that position upon their election.

Runoff Election.

If a candidate does not have a simple majority of the votes due to multiple candidates running for the same position, a runoff election shall be facilitated. Only the two (2) candidates with the most votes shall participate in the run-off election.

Section 5: Terms.

All members of the Board of Directors shall serve a one-year term and are eligible to serve unlimited consecutive terms in the same position. If a member fills a vacancy on the Board of Directors, this person shall be eligible to run for re-election during the elections following the end of the term.

Section 6: Appointed Board of Directors Members.

Appointed Board of Directors Members shall be appointed by the President and approved by a simple majority of the Board of Directors. Appointed Board Members shall have the same voting rights as all other Board Members.

Section 7: Vacancies.

If a vacancy exists on the Board of Directors, the President shall appoint a replacement. A simple majority of the Board of Directors must approve this appointment.

Section 8: Resignation.

Resignation from the Board of Directors must be in writing and received by the Secretary. The process to fill this resignation shall be governed by the vacancies clause.

Section 9: Absenteeism.

Any person of the Board of Directors absents from more than three (3) monthly Board of Directors’ Meetings during their term shall be removed from the Board regardless of the reasons for absences.

Section 10: Removal.

Any person serving on the Board of Directors may be removed for unethical behavior and/or not representing the organization appropriately, not acting in the best interest of the organization or not performing duties as are specified in these bylaws. This person shall be relieved of their duties with a two-thirds vote of the Board of Directors.

ARTICLE V – EXECUTIVE BOARD

Section 1: Composition.

The executive board shall consist of President, Treasurer, and Secretary.

Section 2: Executive Board Members Duties.

The Executive Board Members shall have the following duties:

President.

The President shall guide the Board of Directors to ensure the interests of the general membership are served and to fulfill the mission of the organization. In addition, the Chair shall preside over all meetings, appoint Ad-Hoc Committee Chairs and Board Members, serve as primary contact, send out announcements, and head fundraising efforts.

Secretary.

The Secretary shall be responsible for keeping accurate minutes of Board of Directors’ Meetings, distributing copies of minutes at Board of Director’s Meetings, preserve corporate records, update contact information and biographies for all Board of Directors, track all property owned by organization, and collect all pertinent information.

Treasurer.

The Treasurer shall be responsible for all financial transactions related to the Chapter. The Board of Directors shall give the authority to the President and Treasurer to sign checks for a specified amount. Checks for more than this specified amount must be approved by a simple majority of the Board of Directors. In emergencies, a simple majority of the Executive Board may approve the signing of a check. Additional duties include making monthly financial reports, maintaining an itemized record of all receipts and expenditures, and preparing financial documents for Internal Revenue Service income tax forms.

ARTICLE VI – COMMITTEES

Section 1: Standing Committees.

There shall be a minimum of eight (8) Standing Committees: Community Affairs, Education, Events, Information Technology, Marketing, Media Relations, Membership, and Recreation. Chairs for all Standing Committees shall be voted by the membership.

Section 2: Committee Duties.

The Standing Committees shall have the following duties:

Community Affairs.

The Community Affairs Committee shall establish relationships with other non-profits. A high priority is to coordinate with other organizations to co-host events. Invitation letters shall be sent to all organizations that may co-host events.

Education.

The Education Committee shall coordinate professional development and leadership seminars that will benefit the membership. The Education Committee shall work closely with sponsors to fulfill their expectations of the seminars.

Events.

The Events Committee shall coordinate the professional networking events, as well as special events that will benefit the membership. The Events Committee shall be responsible for all negotiations prior and during the events. The Chair must approve all deliverables. The Events Committee shall not sign any contracts or agreements.

Information Technology.

The Information Technology Committee shall be responsible for keeping the information on the web site up to date. This includes information regarding upcoming events, Board Members’ contact information, and biographies, membership, and news articles.

Marketing.

The Marketing Committee shall recommend ways to promote the organization through informational pieces, push cards, flyers, newsletters, or other means.

Media.

The Media Committee shall promote the organization utilizing the media.

Membership.

The Membership Committee shall maintain all records related to members joining the organization, send letters to new members, and create name badges for new members.

Recreation.

The Recreation Committee shall coordinate recreation activities for members. Family events are encouraged.

Section 3: Ad-Hoc Committees.

The Chair may create Ad-Hoc Committees to perform specific tasks. Chairs for the Ad-Hoc Committees shall be appointed by the Chair and approved by a simple majority of the Board of Directors. The Chair may dissolve the Ad-Hoc Committee at will.

ARTICLE VII – MEETINGS

Section 1: Meetings.

There shall be a Board of Directors’ Meeting quarterly and all members are to be notified. Dates for the quarterly meetings for the year shall be set by the President in March and shall remain consistent throughout the year. All active members in good standing may attend and vote. Regular meetings shall be on the 1st and 3rd Tuesday of the month at 6:00pm to 7:00pm On time is a requirement..

Section 2: Rule of Order.

The current edition of the Robert’s Rules of Order shall be the final source of authority if not addressed in the bylaws of the organization.

Section 3: Order of Business.

The order of business shall be as outlined in the current edition of Robert’s Rules of Order.

Section 4: Notice.

A notice of the Quarterly Board of Directors’ Meetings shall be sent to each member by e-mail, fax, mail, or text, not less than five (5) days prior to each meeting.

Section 5: Quorum.

At least 51% of the Board of Directors shall be considered a quorum.

Section 6: Agenda.

The President shall create the Agenda for the Quarterly Board of Directors’ Meetings.

Section 7: Voting.

A motion passes as outlined in the current edition of Robert’s Rules of Order.

Section 8: Special Meetings.

The President or a quorum of the Board of Directors may call a special or emergency meeting.

Section 9: Notice.

Reasonable notice of special or emergency meetings shall be given to each Board of Directors Member prior to the meeting.

ARTICLE VIII – AMENDMENTS

Section 1: Amendments.

These Bylaws may be amended by a two-thirds majority vote by the Board of Directors.

ARTICLE IX – THE FIRST 6 MONTHS

Section 1: Dues.

In order to grow the chapter, all members who join as individuals before June 1st, 2017 shall be granted membership dues of $100 per year. The members shall continue to pay this yearly amount until such time as they cancel their membership either by resigning or by non-renewal.

Businesses who join under a business membership shall be granted membership dues of $250 per year. The members shall continue to pay this yearly amount until such time as they cancel their membership either by resigning or by non-renewal.

Section 2: Founding Members.

All individual members who join by March 1st shall be considered “Founding Members” and shall hold this title forever.

All Businesses who join by March 1st shall be able to name 3 “Founding Members” who will hold that title forever.

 

Revised 4/24/17

Young Entrepreneur Society of the Rio Grande Valley (YESRGV) by Ridge Road Media LLC
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